2009 Board Minutes

2009 Board Minutes

Content Classification: 

2009-08-16

Brookfield Heritage Neighborhood Association Board Meeting
Sunday, August 16, 2009 
MINUTES
 
The purpose of this meeting was to finalize plans for the annual business meeting & neighborhood gathering.
 
Present: Alan Munn, Dave, Nella, Tim, Joe, Jan, Judy
Absent: Peter, Kristin & Dawn Parker
 
Date: Sunday, September 13, 2009 (Rain date, the following Sunday)
Time: 2 hours, 4- 6 pm, setup - ½ hour before, tear down – ½ hour after.
Provisions: Board decided to make this year’s gathering an ice cream social.
Board approved having Scoops provide vanilla & chocolate ice cream with toppings bar
at $210/hr from 4 – 5 p.m.
 
Action Item: Judy Benedict to contact Scoops and make reservations. 
 
Entertainment – Board liked the suggestion to have music from 4 – 5 pm. Discussed past practices. Board approved paying ~ $100 for one hour of music. 
Action Items: 1. Judy will talk to Bianca for more music ideas this week.
2. Judy to email Board members about music choice.
 
For the kids – Board liked the suggestion to have activities for kids from 5 -6 pm. bike parade, older neighborhood kids to play games with the younger kids(duck, duck goose, sack races, musical chairs, water balloons, prizes for all), face painting, balloons, construction paper/art activities (markers, chalk) – the 2nd hour of the gathering, 5 – 6.
Action Items: 1. Judy to contact the balloon man.
2. Judy to talk with Knupfer girls about being at the meeting from 5-6 to do face painting and “supervise” kids.
 
Dues – Treasurer should be collecting and providing receipts.
NOTE: The dues we collect in September are for 2010. 2010 dues are due by January 2010.  Joe reminded the Board that earlier this year we had agreed to do a mail campaign for outstanding 2009 dues. We did not do the campaign so there was no followup after the September 2008 meeting. This year we will do mail campaign for outstanding 2010 dues in November/ December.
 
Notice – Board review and edited draft notice.
Action Item: Nella to provide revised draft via email to Board for final review and approval. Second page of the notice will be devoted to the Association constitution.
 
Agenda - Board review and edited agenda.
Action Items: 1. Nella will ask Pat Robinson to give a tree report.
2. Nella will ask police chief to give presentation on neighborhood safety tips and give report on EL crimes/break-ins.
3. Jan to talk with Susan MacKenzie about being on the Board.
 
Petition– due to city ASAP because the City Council needs to approve at August Council meeting. 
Action Items: 1. Dave and Jan to collect Oakland Ave. signatures this week.
2. Dave & Jan to give signatures to Judy by this weekend.
3. Judy to deliver signatures and cover letter to City next Monday or Tuesday.
 
Distributions of the notice – we no longer mail the notice; will distribute the notice to each house by Sunday, August 31st.
Action Items: 1. Nella will provide 100 copies of final notice to Dave by Wednesday.
2. Dave to distribute notices to each Brookfield household.
 
Updating Neighborhood Directory – Hard copies of updated neighborhood directory will be provided at the meeting.
Action Items: 1. Allan to use East Lansing website information to update his Excel file.
2. Allan to provide updated file and email updates provided at last year’s meeting to Nella.
3. Nella to provide copies of updated directory at meeting.
 
Miscellaneous Stuff
·         PA system for speakers
Action Items: 1. Nella to provide PA system and extension cord.
 2. Nella will ask Sally Lloyd for use of her power.
·         Tables & chairs – need some tables (Stephanie, Sallie, Knupfer, Whalen) , neighbors provide their own chairs (will need volunteer to contact)
·         Purchase of disposal table covering, spoons, cups & napkins.
Action Items: 1. Tim to purchase items.
2. Allan to reimburse Tim for purchase of items.
·         One or two trash bags
·         Setting up barriers – barriers to be delivered to Judy’s house.
Action Item: Judy & Mike to set up barriers by 3:30 on Sunday and take down barriers by 7:00 on Sunday.
·         Banners and flag line – set them up after barriers go up.
Action Item: Nella to set up banner and flag lines by 3:45 on Sunday and take down banner and flag lines by 6:45 on Sunday.
·         Email reminder – send out one week before meeting.
Action Item: Nella to send out reminder by Sunday, September 6th.
 

 

Content Classification: 

2009-09-13

Brookfield Heritage Neighborhood Association

Board Meeting
September 13, 2009
6 pm
 
MINUTES
 
Present: Jan Bernsten, Nella Davis-Ray, Tim Dawson, Dave Drolshagen, Peter Knupfer, Carl Lira, Sally Lloyd, Joe Skwara and Tom Weibert
Absent: Kristin Rosenbrook
Immediately following the Annual Meeting, the Board members had a short meeting to elect officers. Peter Knupfer agreed to serve this year as the communications officer and Joe Skwara agreed to serve this year as the treasurer. Motion to have the remaining current officers to continue serving another year was seconded and approved by the Board.
 
2010 Neighborhood Association Board
President – Tim Dawson, 103 Oakland 333-8654
Vice President – Dave Drolshagen, 155 Maplewood 332-6565, ddrols at comcast.net
Treasurer – Joe Skwara, 144 Oakland Drive, 507-3205
Secretary - Nella Davis-Ray, 164 Maplewood, 281-3488, nelladr at comcast.net
Communications – Peter Knupfer, 120 Oakland Drive, 351-6677
Members at Large
-         Jan Bernsten
-         Carl Lira
-         Sally Lloyd
-         Kristin Rosenbrook
-         Tom Wibert
 
Action Items:
 
Nella Davis-Ray to email all Board members with late October/early November date(s) for next meeting.
 
Dave & Tim volunteered to canvas neighborhood to collect remaining 2010 membership dues.
 
Meeting adjourned at approximately 6:30 p.m.
 
The September 13, 2009 minutes were approved with one amendment at the October 20, 2009 Board meeting . Tom Wibert’s name had been omitted. His name was added as a 2010 Neighborhood Association Board member at large.
 

 

Content Classification: 

2009-10-20

Brookfield Heritage Neighborhood Association

Board Meeting
Tuesday, October 20, 2009, 6:30 pm
 
MINUTES
 
Present: Jan Bernsten, Nella Davis-Ray, Tim Dawson, Dave Drolshagen, Carl Lira, and Tom Weibert
Absent: Kristin Rosenbrook, Peter Knupfer, Sally Lloyd, and Joe Skwara.
 
Approval of minutes
The September 13, 2009 board meeting minutes were approved with one amendment. Tom Wibert’s name had been omitted. His name was added as a 2010 Neighborhood Association Board member at large.
 
Action Items
The following updates were provided on action items from theSeptember 13, 2009 meeting:
  • Nella Davis-Ray to contact City to update Brookfield page. The following information was provided to the City’s web contact:
2010 Neighborhood Association Board
President – Tim Dawson, 103 Oakland 333-8654
Vice President – Dave Drolshagen, 155 Maplewood 332-6565, ddrols at comcast.net
Treasurer – Joe Skwara, 144 Oakland Drive, 507-3205
Secretary - Nella Davis-Ray, 164 Maplewood, 281-3488, nelladr at comcast.net
Communications – Peter Knupfer, 120 Oakland Drive, 351-6677
Members at Large
-         Jan Bernsten
-         Carl Lira
-         Sally Lloyd
-         Kristin Rosenbrook
-         Tom Wibert
·        Dave & Tim volunteered to canvas neighborhood to collect remaining 2010 membership dues. As of this meeting, they are both still willing to canvas neighborhood when they get information from the treasurer. They agreed to have outstanding 2010 dues collected before January. If the home owner is not available when they go door to door, they will leave note (on 3x5 card) asking for 2010 dues and envelope (with Joe’s name & address).
Action Item: Jan Bernsten volunteered to make cards & envelopes for Dave & Tim’s use.
Update – Past treasurer provided information to current treasurer after this meeting. Two copies of the list of neighbors that paid 2010 dues at the September 13 meeting was provided to David. 
 
Treasurer’s Report  -
Joe Skwara was unable to attend meeting due to illness. No report available.
 
New Business
  • Scheduling 2010 meetings – Sally asked that we avoid scheduling meetings on the 3rd Monday and Tuesday of the month and the 4th Thursday of the month. Following are the remaining meetings scheduled for the 2010 Board:
    • Monday, January 25, 2010
    • Monday, April 12, 2010
    • Wednesday, July 21, 2010
All meetings will start at 6:30 p.m. David volunteered to hold next meeting at his house. Board secretary will send email reminder and call for agenda items a week before the meeting.
NOTE: Sunday, September 12, 2010 – Annual Neighborhood Meeting
  • Tree Plantings – We believe that the Association’s past treasurer paid for the purchase and planting of two trees this year. There was some concern that there was no formal Board approval of this transaction. Discussion about Pat Robinson role as the Brookfield “tree lady”. Motion to have Pat Robinson added as the official “tree lady” was seconded and approved by the Board. If Pat accepts this role, she will be asked to give regular updates and make recommendations to the Board for annual tree replacement. 
Action Item: Nella will contact Pat.
  • Archiving Brookfield Information - Viewing the current content(description, boundaries, meetings, purpose, board members) of the Brookfield page on the city’s site led to discussion about what other information we may add to the page. Can we use the City’s site to store minutes? Newsletters? Other information?
Action Items: 1. Nella to contact EL webmaster about adding additional contnent to the Brookfield page. Update – City’s response: “At this point, we do not have the staff time to maintain content for the various neighborhood associations. What we have done for others is to link to their website.” Carl & Peter are having discussions about http://elansing.net/neighborhoods.html and using this as our host.
2. Tom to contact ELPL about archiving Brookfield historical documents.
 
Old Business
  • A welcome package for new neighbors was recommended by the past Board but this was an uncompleted project. Tom volunteered to draft a prototype for review at the January meeting.
  • Newsletter – Discussion about distributing via email and recruiting volunteers to write articles. David volunteered to write about landscaping. No discussion about next issue of newsletter.
Updates –Tim will give updates to the Board from the regular Neighborhood Presidents meeting held with the mayor. Board agreed to incorporate Presidents meeting updates as a regular board meeting agenda item.
 
Adjournment - Meeting adjourned at approximately 7:37 p.m.
 
The October 20, 2009 board meeting minutes were approved as submitted with no amendments at the , January 25, 2010 Board meeting.
 
Content Classification: